PRIVACY NOTICE

The Berkeley Group plc operates the Group's email and IT network. Its registered office is at Berkeley House, 19 Portsmouth Road, Cobham, Surrey, KT11 1JG. It is registered in England and Wales (Company Number 01454064).

The Berkeley Group plc is part of The Berkeley Group of companies. The Group operates through the following 'Brands': Berkeley, St Edward, St George, St James, St Joseph and St William.

For the purpose of the Data Protection Act 2018 and the provisions of Regulation (EU) 2016/679 the General Data Protection Regulation, St Edward Homes Limited (Company Number 05857216) is the Data Controller and will be responsible for the use of your personal information. As Data Controller we are responsible for deciding how we collect, process and store your personal data. We will process your personal data in accordance with the aforementioned data protection legislation.

Your Privacy

We take the privacy of your personal information very seriously and know that you will wish to understand how we will use your personal information.

Which personal information do we collect?

Personal information that you provide voluntarily: Contact information, such as your name, postcode, and email address together with further information provided in response to our consultation questionnaire.

How do we collect your personal information?

We collect your personal information from you when you provide it to us by registering your interest in participating in our online public consultation for the third phase of our development at Hartland Village and completing our consultation questionnaire.

How will we use your personal information?

We will use your personal information as part of our online public consultation.

When you register to participate in this public consultation by sending an email to Hartlandconsultation@berkeleygroup.co.uk, your email will be forwarded automatically to Property House Marketing Limited ("PHM") who have been appointed to carry out this public consultation on our behalf. PHM will seek information and your views (should you wish to provide them) and in turn provide us with anonymised feedback from the public consultation for consideration.

What are the legal grounds for Berkeley using your information?

We are relying on your consent to use your personal information.

Who will we share your personal information with?

Your personal information will be shared with PHM, as referred to above in the section entitled 'How will we use your personal information?' PHM, as our suppliers, are subject to standard contractual obligations that meet the requirements of the Data Protection Act 2018.

 PHM will utilise Smart Survey to assist in collecting information for the public consultation. Smart Survey is an online survey platform. Smart Survey's privacy policy can be viewed at: https://www.smartsurvey.co.uk/privacy-policy

Keeping your personal information safe

We will use technical and organisational measures to safeguard your personal information, for example:

•our IT systems are protected by firewalls; regular software updates; anti-virus protections and intrusion detection systems; and
•we store your personal information on secure servers located in the UK.

While we will use all reasonable efforts to safeguard your personal information, you acknowledge that the use of email and the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information that is transferred from you or to you via the internet or email. If you have any particular concerns about your information, please contact us (see 'How can you contact us?' below).

Transferring your personal information abroad

We will not transfer your personal information outside of the UK.g your personal information

How long will we keep your personal information for?

Your personal information will be deleted when it is no longer reasonably required for the relevant purposes and we are not legally required or otherwise permitted to continue storing such information.

Your rights in relation to your personal information

Subject to certain legal conditions, you have the following rights in relation to the personal information that we hold about you. These are:

  • The right to request a copy of the information we hold about you;
  • The right to correct any mistakes in your information;
  • The right to erase certain information;
  • The right to request a restriction of the processing of your information;
  • The right to object to certain information and automated decisions being processed;
  • The right to withdraw your consent to direct marketing;
  • The right to transferring your personal information in a structured file (data portability).

Should you wish to exercise any of your rights, please contact us directly (see 'How can you contact us?' below) and we will be happy to assist.

Please note that we may ask for proof of your identity and address (such as a copy of your driving licence or passport - please do not send any original documents).

Additionally, you should be aware that not all of these rights are absolute and there may be circumstances in which we will not fully comply with your request because of a specified legal ground or exemption. For example, you will not be able to request that we delete all of your information if you have purchased a property from us because it will be necessary for the contract you have entered into. We will always let you know the legal basis for this.

We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your information, and for any additional copies of the personal information you request from us.

How to contact us

If you want to contact us to know more about the use of your information, ask us to correct it, or to exercise any of your rights, please contact us by post. Postal Address: Legal Department, Berkeley House, 19 Portsmouth Road, Cobham, Surrey, KT11 1JG.

If you wish to email us, please use dataprotection@berkeleygroup.co.uk. We will endeavour to send you a response as soon as possible. Your patience is much appreciated during busy periods.

Your right to lodge a complaint with the Information Commissioner's Office

You have the right to complain to the Information Commissioner's Office (ICO) if you believe we have not handled your request in an appropriate manner. However, we encourage you to contact us before making any complaint and we will seek to resolve any issues or concerns you may have. For information on contacting the ICO please see their website at www.ico.org.uk.